Tag Archives: Dropbox

What the Tech?! Two-step Verification

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  • Yapp explains two-step verification in a simple way as part of its tech explainer series.
  • The post helps readers understand a basic security concept that matters in everyday digital life.
  • Readers who want approachable guidance on online security topics will benefit most from this article.

Two-step Verification, n;

A process that adds an extra layer of security to your private accounts by asking for secondary authentification of your identity. This process is used by most cloud services, including Gmail, Apple, and Dropbox. By enabling two-step verification, it is marginally more difficult for hackers to access your accounts.

Most two-step processes involve you connecting a phone number to your account email. When you log in from a new device, computer, or incognito browser, you’ll be prompted to enter the code that was sent to your phone. Basically, you’re required to know something as the account holder, and possess something that the account owner possesses. The ATM is one of the most common multi-factor machines — it requires you to possess your bank card and know your PIN number. The likelihood that someone who is not you will know both of these things is slim, so you are granted access to your account. On the web, we use passwords to access our accounts. While some people are excellent at creating “unhackable” passwords, most people are still using their cats name backwards with their birth date. Secure your passwords with the extra deadbolt that is multi-factor authentication, using a service like 1Password, LastPass, and/or two-step verification services offered by individual apps.

After scares like Heartbleed, the Apple iCloud photo leak and Dropbox‘s recent account info leak, adding two-step verification to your accounts is especially important. In short, it means that even if your account emails and passwords are accessed illegally, your email, cloud storage, credit cards, and personal information are safe.

Tips & Tricks: Easily Store Your PDFs and Documents

  • Yapp shows how to store PDF files in the app so important documents stay easy to access.
  • Centralized file storage helps reduce confusion and gives users one place to find needed resources.
  • Event organizers and internal teams sharing documents will benefit most from this tip.

Have a lot of documents to share with your users? There are a few ways to view them in Yapp before we develop a dedicated page for viewing.

The best way we recommend sharing your documents with your users is through sharing links. Upload the PDFs/documents you want to share to Google Drive or Dropbox. Then, take the sharing links generated by Google or Dropbox and paste them into a Simple Text page (like we show in the image above). Sometimes, those links are really long and ugly, so try using a shortener like bit.ly to get a nice, clean look.

This is our favorite way because it keeps your Yapp uncluttered and lets your users download the documents to their phone or iPad if they choose. If your documents pertain to a certain item on the schedule or people page, you can also paste the link into the description section of the event or person entry.

You can also save your documents as image files and upload them into a gallery page. This shows all the documents in thumbnail and can be enlarged to be read.  However, with this method, each page has to be saved as a separate image and can’t be downloaded, making for a long process for you and hard to read documents for your users.

Have other tips or ideas about sharing PDF and other document files? Let us know!